Georgia Surplus Property Manual Revised January 2021 Georgia Surplus Property Manual Section 1: Overview and General Information Chapter 1: Purpose and Application of Surplus Property Manual 1.1 Purpose 1.2 Applicability of Surplus Property Manual Chapter 2: About Surplus 2.1 Surplus Mission 2.2 Surplus Contact Information Chapter 3: Understanding Property Management and Surplus Definitions 3.1 Key Elements of Property Management 3.2 Property Definitions Chapter 4: Surplus Property Laws and Regulations 4.1 Laws Pertaining to State-Owned Property 4.2 Laws and Regulations Pertaining to the Federal Surplus Property Program Section 2: Surplus Program Eligibility, Applicability, and Responsibilities Chapter 5: Applicability and Eligibility 5.1 Eligibility Applicability 5.2 Eligibility Determination 5.3 Redistribution Definition and Order of Precedence Chapter 6: State Entity Responsibilities 6.1 Entity Responsibilities 6.2 Property Management Role Definitions 6.3 Restrictions for Acquired State Property 6.4 Sales to State Employees Chapter 7: Transaction Proceeds 7.1 Asset Disposal Proceeds 7.2 Conditional Property Title Transfer Section 3: Disposing of State Property Chapter 8: Overview of Disposal Process 8.1 Virtual Disposal 8.2 Asset Works (AW) Chapter 9: Surplus Disposal – Creating the Transaction 9.1 What Information is included in the Transaction Request? 9.2 Guidelines for taking photos to accompany Transaction Request 9.3 Additional Information to Include with a Transaction Request Chapter 10: Redistribution 10.1 Intra-Agency Transfer 10.2 Inter-Agency Transfer 10.3 Direct Negotiated Sale 10.4 Vendor Return Chapter 11: Sales to the Public 11.1 Considerations When Dealing with Public Buyers 11.2 Internet Auctions 11.3 Retail Sales Chapter 12: Disposal Authorization 12.1 Completing an Authorized Disposal 12.2 Affidavit of Disposal Chapter 13: Surplus Vehicles 13.1 Vehicle Accidents 13.2 How to Complete a Surplus Vehicle Transaction 13.3 Vehicle Disposal: Supplier Option 13.4 Vehicle Disposal: On-Site Disposal Option 13.5 Completing the Title 13.6 Vehicle Photo Requirements 13.7 Acquisition of Surplus Vehicles Chapter 14: Electronics Disposal 14.1 Data Security 14.2 Environmental Considerations 14.3 Electronic Equipment Disposal Authority 14.4 Electronic Disposal Options 14.5 Electronics Disposal Vendor Chapter 15: Property Not Addressed by Surplus 15.1 Missing or Stolen Property 15.2 Trash, Scrap, Recyclables and Hazardous Materials 15.3 Lost and Found Chapter 16: Special Disposal Issues 16.1 Other Disposal Methods 16.2 International Disposal 16.3 Unique Disposal Items – Books 16.4 Weapons Section 4. Federal Surplus Property Chapter 17: Federal Surplus Program Overview 17.1 Eligibility to Receive Federal Surplus Property Chapter 18: Acquiring Federal Surplus Property 18.1 Considerations 18.2 How to Obtain Federal Surplus Property 18.3 Service Charge for Acquiring Federal Surplus Property 18.4 Federal Property Restrictions Section 5: Other Terms and Conditions for Donee Surplus Acquisition Chapter 19: Property Condition/Return/Exchange 19.1 State Property 19.2 Federal Property Chapter 20: Limitations on Quantity Chapter 21: Payment 21.1 Forms and Terms of Payment 21.2 Payments by Check Appendix A - Surplus Forms Appendix B - Federal Property Terms and Conditions Appendix C - Internet Online Sales Terms and Conditions Surplus Property Manual Glossary Print this manual Share to Share on Facebook Share on Twitter Share on LinkedIn Share via email Print this page