8.2 Asset Works (AW)

The Surplus Property Division utilizes Asset Works (AW), a web-based program, to process the disposal of all surplus property. This allows for single point access to all surplus processes and information. State entities must designate personnel to have access to the program. The program tracks the entire disposal process, creating an audit trail that shows each step in the process and who initiated it. 

There are three User Profiles for entity property personnel:

• User
  • Enters disposal requests
  • Runs entity reports
• Manager
  • Enters disposal requests
  • Approve disposal requests
  • Runs entity reports (If an entity elects to allow only one individual to enter and approve disposal, they must have the manager profile.)
• Director
  • Runs entity reports

AW User Profiles are different than the previously discussed Property Management Roles. Authorized Users and Property Selectors may dispose of and acquire state and federal surplus property for an entity. AW User, Manager, and Director profiles only denote permissions in the AW system. Individuals may hold both a Property Management and an AW User role, but each requires separate entity designation.

The system also allows agencies to manage asset disposal at individual locations as well as entity-wide. Agencies may also elect to control disposal through pre-established approval processes.

Personnel assigned to manage entity assets must enroll in an online training program. Once successfully completed, authorized individuals will be provided with program access.