11.3 Retail Sales
Retail sales are intended to give agencies an opportunity to offer low-cost property directly to their local communities
These sales are particularly suited for the disposal of office furniture and small items; however, they may not include electronics, and the original acquisition value of an item must be less than $5,000 to qualify.
Retail sales are not intended to bypass other disposal methods that generate higher returns or ensure equitable acquisition opportunities.
Items with an expected return of $50 or more should be offered through an internet auction.
State employees may participate in retail sales, but such sale opportunities must be made available to all employees.
A retail sale requires the following steps:
- The custodian entity enters the transaction request in Asset Works, selecting RS as the method, and providing buyer contact information under “Receiving Agency.”
- The entity manager approves the transaction.
- Surplus receives the request.
- Surplus conducts the sale and sends the buyer an invoice.
- The buyer pays through the online payment portal and is issued a bill of sale. The buyer will present the bill of sale at the appointed pick-up time as proof of payment to remove property.
- Buyers have five business days to pay and remove the property.
- The custodian entity completes the physical transfer.
- The custodian entity removes the asset from its property inventory records.