6.1 Entity Responsibilities

Consistent with their fiduciary responsibility, entity heads must: 

1. Establish entity policies, procedures, and systems for the appropriate procurement and tracking of personal property.
2. Delegate responsibility and authority for property oversight to their entity Property Coordinator (PC).
   1. PC is designated by an entity head and is responsible for the entity’s property management. In some agencies, responsibility for vehicle management is delegated to a Fleet Manager.
   2. For the purposes of property transfer or disposal, the PC is the primary entity contact, and will always hold the surplus designation as an “authorized” user.
3. Ensure compliance with the Georgia State Properties Commission policy (SPC: 01 Asset Management: Proper Shutting Down of Vacant Buildings) in the disposal of assets related to a building closure.
4. Surplus employees do not have access to entity asset inventory management tracking systems. It is the individual entity’s responsibility to update their property and asset disposition records for audit purposes.