Chapter 13: Surplus Vehicles

The process for the disposal of state vehicles is the same as any other property, except that there may be conditions that suggest a specific disposal method. Vehicles that are damaged in an accident or have mechanical failure may require immediate removal and/or storage.

Additionally, some agencies do not have vehicle storage capability. Surplus has a contract vehicle auction company to manage many of these issues. State agencies have two options for disposing of vehicles: supplier disposal and on-site disposal. 

Regardless of the disposal option selected, the entity will be responsible for:

• Ensure the original title and keys are with the vehicle.
• Ensure the vehicle is safe to operate
  • Notify DOAS if a vehicle meets the criteria of salvage vehicle. 
• Clear any confidential vehicle with Department of Revenue.
• Remove all state markings (decals and/or vehicle wraps) and the license plate. 
  • The entity may retain the plate for a future vehicle or destroy it.
• Pay all transportation costs.
• Remove the asset from inventory records.
• Enter one vehicle per transaction request in Asset Works.

Note: Redistribution to eligible entities is always the first consideration*. If a state entity has a local government contact that could be interested in a vehicle, they are encouraged to notify the surplus office at the time the disposal request is submitted. Do not however, arrange or agree to any price or conditions. Items that are not redistributed are sold to the public through contracted internet auction providers.

* State entities must comply with Policy 10: Rules, Regulations and Procedures Governing the Use and Assignment of Motor Vehicles, Purchase, Operation, and Disposal of Motor Vehicles and Associated Record-keeping. Not all vehicles will be offered for transfer to state entities.