Georgia Fleet Management Manual Updated July 16, 2025 Georgia Fleet Management Manual Table of Contents 1. Introduction 2. Roles and Responsibilities 2.1 Office of Planning and Budget 2.2 Department of Administrative Services 2.2.1 Office of Fleet Management 2.2.2 State Purchasing 2.2.3 Surplus Property Division 2.2.4 Risk Management Services 2.3 Department of Revenue 2.4 State Agencies 3. Vehicle Acquisition 3.1 General Acquisition Procedures 3.1.1 New Vehicles 3.1.2 Replacement Vehicles 3.1.3 Alternative Fuel Vehicles 3.1.4 Used Vehicles 3.1.5 Leasing Vehicles 3.1.6 Donated Vehicles 3.1.7 Inter-Agency Vehicle Transfers 3.2 Classification of Vehicle Use 3.3 Vehicle Request Process 4. Fleet Utilization and Operations 4.1 Titles, Registration, Plates and Special Lighting 4.2 Vehicle Markings (Deals and Unique Vehicle Number) 4.3 Central Pools 4.4 Motor Vehicle Assignments 4.4.1 Authorization for Vehicles to be Assigned 4.4.2 Agency Pool Vehicle Assignments (MV1 Not Required) 4.5 Authorized Vehicle Use 4.6 Unauthorized Vehicle Use 4.7 Fees and Driving Violations Payments 4.8 Contract Drivers 4.9 Required Record and Reports 4.9.1 Vehicle Records 4.9.2 Vehicle Assignment Records 5. Fuel, Maintenance, and Inspections 5.1 Fuel 5.1.1 Fuel Card Program Management 5.2 Maintenance Management 5.2.1 Preventive Maintenance 5.2.2 Maintenance Management Services Program 6. Vehicle Surplus 6.1 Disposal 6.2 Emergency Transfer 7. Risk Management 7.1 Auto Liability Coverage 7.2 Auto Physical Damage Coverage (APD) 7.3 Accident Reporting and Repair Requirements 7.3.1 Actions at the time of an accident 7.3.2 Serious Injuries or Damages - Accident Scene Procedures 7.3.3 Vehicle Accident Repairs 7.4 Workers’ Compensation 7.5 Rental Car Insurance 7.6 Report My Driving 8. Fleet Information Management System 8.1 Fuel Expenses within the Fleet Information Management System 8.2 Vehicle Maintenance and Repair Expenses within the Fleet Information Management System 9. Environmental Compliance 9.1 Georgia Motor Vehicle Emission Inspection and Maintenance Act 9.1.1 Vehicles Required for Emissions Testing 9.1.2 Test Period and the Recording of Testing 9.2 Alternative Fueled Vehicle Program 9.2.1 Agency Compliance Criteria 9.2.2 Agency Reporting Requirements Appendices Georgia Fleet Management Manual Appendices Print this manual Share to Share on Facebook Share on Twitter Share on LinkedIn Share via email Print this page Search