2.2.1 Office of Fleet Management

OFM is charged with the management of fleet policy within the state and aids state agencies in the management of their fleets. The staff monitors the life cycle of a vehicle from initial request to disposal. The official state vehicle inventory count is maintained by this office using the Fleet Management System database.

NOTE: Any vehicle owned or leased by an agency shall be accounted for in this database.

Services provided by OFM also include serving as the liaison between the state and the suppliers for both the fuel card program, which facilitates the purchase of fuel used in all state vehicles and the maintenance management program, which is available to agencies on a fee basis for managing the maintenance and repairs of state vehicles. The alternative fuel vehicle program is also managed in this office.

The OFM staff is responsible for the development and application of best practices for fleet management by state agencies, based on industry standards. Additionally, OFM provides support to state agencies on information technology related activities related to the Fleet Management System. 

Staff members analyze historical data to ensure maximum utilization of vehicles and to develop optimal vehicle replacement criteria. In addition, staff will provide analysis of the information and provide periodic reports to state agencies on the operations of their fleet and provide recommendations. Analysis is also performed on the state fuel account and reviews are conducted to determine agency compliance with the fuel policy as set forth in this manual.

In addition, as the need arises, OFM staff review and make recommendations for revisions of fleet policies for approval by OPB and for revisions to the Fleet Management Manual. The staff also monitors necessary compliance reports as may be required by the federal government regarding vehicles.