4.3 Central Pools

Outside of Capitol Hill, vehicles must be centrally pooled. Where possible, state vehicles should be parked or garaged in state owned facilities. A system for dispatching the vehicles shall be used that shows the vehicles’ location at any given time. Agencies may develop their own tracking method if the required information is obtained. All sets of keys, as well as the vehicle fuel card, must be protected and inventoried. 

An example of a log is contained in Appendix C-1, “Pool Vehicle Utilization Log”.

Agencies outside the Capitol Hill geographical area may possess pooled vehicles for their state employees' use. Unless exempted, agencies inside the Capitol Hill geographical area shall not possess pooled vehicles. (Please see Appendix C-4 for a map outlining the area).

State employees working within the Capitol Hill area shall utilize the statewide vehicle rental agreement and rent vehicles for their trips. Agencies that need to have pool vehicles located on Capitol Hill may complete an exemption form available from OFM. OPB and OFM reserve the right to validate agency compliance and usage regarding agency pooled vehicles.