5.1.1 Fuel Card Program Management

The State of Georgia Fuel Card is a charge card designed to enable authorized State of Georgia employees to make fuel purchases for vehicles and equipment used for official state business. The fuel card program is offered by the Department of Administrative Services (DOAS) and managed by the DOAS Office of Fleet Management (OFM). Guidelines for state employees of any state entity who purchases fuel and related products for State-owned/leased vehicles and equipment can be found in the Statewide Fuel Card Standards and Guidelines. 

All state vehicles (owned or leased) must be fueled using the state fuel card or at a state-owned bulk fuel site. For vehicles not using the fuel card, all transactions must be filed with DOAS OFM by the 10th of every month for the previous calendar month listing the vehicle by state ID, VIN, # of transactions, the total gallons, and the actual cost per gallon. This information must be provided on every vehicle in the agency’s fleet regardless of activity or lack thereof. Vehicles without reporting activity for more than 90 days will be subject to a review for reassignment or surplus. The operating agency will be barred from obtaining additional or replacement vehicles until all fuel issues are resolved. DOAS will provide a template for reporting all fuel transactions. 

Specific information regarding the statewide fuel card standards and guidelines is provided on the OFM website.