8. Fleet Information Management System
Effective fleet management requires agency heads and Agency Fleet Managers to know their vehicles’ operating cost over the life of the vehicle and to make effective management decisions regarding the daily management and replacement of their fleet. DOAS OFM uses a Fleet Information Management System to manage fleet assets within the state along with supporting decisions regarding the number of vehicles owned, vehicle utilization, and total cost of ownership associated with the operation of the fleet. Additionally, this assists in the decision to continue using, replacing, or disposing of a vehicle. Every Agency Fleet Manager will maintain an asset record in the fleet information management system on each vehicle that provides a complete history of the life cycle of the vehicle. This asset record will be used to document the vehicle operating cost associated with each vehicle. Additionally, this system provides the ability to:
- Submit a vehicle request to procure a new vehicle and replacement vehicles.
- Maintain the agency’s current inventory of fleet vehicles. The vehicle asset inventory records contain pertinent information on all vehicles in the state inventory.
- Capture, record, and view fuel cost and mileage data.
- Record all maintenance and repair activity conducted on each vehicle.
- Generate standard and custom reports regarding your agency’s vehicle fleet.
- Record current Book Value • Provides a discussion Forum for all registered users.
- Houses all individual and overnight assignment documents.
- Allows agencies to attach important documents to a specific vehicle.