Contracts

A hand points to the "sign here" line in a contract while another hand holds a pen ready to sign.

Contract Administrators, Contract Approvers, and Contract Requesters: Use this page to find GA@WORK Procurement Learning Programs, review instructor-led training opportunities, access job aids, and locate support resources.

Learning Programs

Contract Administrators

Contract Approvers

Contract Requesters

Job Aids

Amend an Agency Contract

Created: 6/15/2026

This job aid will show Contract Administrator how to Amend an Agency Contract in the GA@WORK system.

Create a Contract Request for an Exempt Contract

Created: 6/15/2026

This job aid will show Contract Requesters how to Create a Contract Request for an Exempt Contract that will not be…

Renew an Agency Contract

Created: 6/15/2026

This job aid will show Contract Administrator how to Renew an Agency Contract only in the GA@WORK system.

To help you get started, we've highlighted a few job aids that support key contract tasks in GA@WORK. Don't see the one you need? Use the link below to access a searchable list of all job aids.

View All Job Aids for Contracts

Crosswalk and Change Impact

Key Changes

GA@WORK Marketplace provides a comprehensive contract lifecycle management system, including electronic signature capabilities, replacing the manual data entry process currently used in TeamWorks.
Agency document templates, State Purchasing Division templates, and a clause library will be available.
New contract types will offer greater flexibility when creating and reporting on contracts for consistency of data elements.
Users will be able to collaborate with internal and external stakeholders by using obligations and the Communication Center.
Enhanced search capabilities will allow users to find contracts by supplier, status, administrator, and National Institute of Governmental Purchasing (NIGP) codes.
Revenue contracts will be supported in GA@WORK Marketplace.

Things That Aren't Changing

Benefits

GA@WORK Marketplace expands contract management capabilities by introducing new contract types.
The system increases flexibility and accuracy with editable contract numbers.
Contract searchability and organization are improved through standardized naming conventions.
GA@WORK Marketplace will provide a statewide repository of all contracts.
The workflow process is streamlined for greater efficiency.
Reporting capabilities are enhanced in GA@WORK Marketplace.
Efficiency is increased with drag-and-drop attachment functionality.

Challenges

Users must learn new contract creation and search processes.
Contracts users will need to adjust from current manual process to standardized system processes.
Contract managers and issuing officers will need to coordinate the handoff of contract ownership between their positions.
All documents must be viewable in the current version of Microsoft Word (i.e., .docx format).

Sample Workflow

This is a sample workflow in supplier contracts:

Optional:

Step A: Create contract request (optional)
Step B: Approve contract request (optional)

Required:

Step 1: Create contract header (including obligations)
Step 2: Create contract document
- 2A: Contract internal review (optional)
- 2B: Contract external review (optional)
Step 3: Add e-signature signers (if using e-signature)
Step 4: Contract approval (user entering contract, can ad hoc)
Step 5: Route contract document e-signature (or import-signed document)
Step 6: Contract execution
Step 7: Renew and/or amend contract

Coordinate with your agency through the GA@WORK system regarding any agency-specific requirements.

Crosswalk

This tool will help supplier contracts professionals navigate the change from the legacy system to GA@WORK Marketplace.

Topic	Initiate/complete in legacy system by:	Initiate/complete in GA@WORK Marketplace by:	Special notes:
Contract types	Contract administrators must complete the set ID, contract ID, and style ID, then select a process option to create a contract that is limited to goods, services, and general contract styles.	A larger selection of contract types to choose from as well as enhanced reporting options. Public works and revenue contracts and data share and data use agreements will be included as new contract types.	To override the contract type, it must be checked out and in draft status.
Enhanced search capabilities	Contract administrators can search by multiple fields, but information must be known to use those options.	Ability to search contracts using custom fields as well as by contract administrator, second party (supplier), begin/end end dates, and more.	End users can use the “add filter” option to minimize their search results and add quick filters to their main contract search page.
Version History	Contract administrators have to choose to maintain the document and review the attachments on the contract to determine the status.	Users have the option to view the log of all actions performed on the record.	Contract administrators can view when an outdated version of a contract has been replaced by a newer version with the status "executed in effect."
E-signature capabilities	The e-signature process sits outside of Team Georgia Marketplace.	If the contract is set to use e-signatures and the manual signature placement option is selected, when it reaches the appropriate e-signature workflow step it will stop and display the pending signature status.	Contract administrators will need to launch signature contract action to open the e-signature provider application.

Report Fields

Field	Definition
Original Contract Amount	For converted contracts, it reflects the total maximum amount from TeamWorks. For contracts entered in GA@WORK Marketplace, it corresponds to the total value at execution. The value does not change if the contract is amended.
Total Contract Amount	This is displayed as the total contract value in GA@WORK Marketplace. It will increase or decrease with amendments/renewals.
Purchase Order Amount	Reflects the total amount of all POs issued against a contract, including those converted from other systems. It does not decrease when a PO is closed and doesn’t include any POs closed before conversion.
Invoiced PO Amount	The total value of supplier invoices (new activity) against a contract in GA@WORK. Note: The amount excludes historical TeamWorks invoice data.
Non-PO Invoice Amount	GA@WORK does not permit direct invoice entry against contracts; all supplier invoices must be linked to a PO created under the contract.
PO Balance Remaining	This field is calculated as PO amount minus the total contract amount. If a new PO exceeds this balance, GA@WORK displays a warning and routes the PO to your contract specialist for review.
Invoice Balance Remaining	Calculated as total contract amount minus invoiced PO amount, providing visibility into available funds.