Georgia Fleet Management Manual Appendices
Appendix A: Glossary
A full glossary of terms used within this manual is available.
Appendix B: Vehicle Markings
A clearly visible decal or seal containing the name of the government entity owning or leasing the vehicle should be affixed to each front door. Agencies are authorized to have their vehicles marked with their own specially designed seals, so long as each such specially designed seal shall clearly identify the agency as being a part of state government. Otherwise, generic state seals and departmental strips shall be used to mark the vehicles.
The 4-digit Vehicle Number should be displayed in decals affixed to the right front and right rear of the vehicle. The numerals should be two inches tall and black on light-colored vehicles or white on dark-colored vehicles.
The Report My Driving Program decal should be affixed to the left rear of the vehicle.
Example 1: The state seal is displayed on the front passenger door. The driver's door should be likewise adorned.
Example 2: The vehicle number is displayed on the passenger side of the front bumper.
Example 3: The vehicle number is displayed on the passenger side of the rear bumper, and the Report My Driving Program decal is displayed on the driver side of the rear bumper.
Appendix C: Forms
DOAS Vehicle Contracts Vendor Panel
Modified Vehicle Ordering Process
Rental Vehicle Cost Comparison
Appendix D: Guidelines for Agency Vehicle Transfers
The State of Georgia’s fleet includes several aged and/or high mileage vehicles. Reducing the average age and mileage of the fleet is a goal of the Office of Fleet Management (OFM). To allow these vehicles to be transferred from one agency to another defeats those efforts. To reduce the number of these types of vehicles that can re-enter the vehicle inventory after replacement or disposal, we have established guidelines on state agency acquisition of vehicles. These guidelines will apply to vehicles proposed for acquisition from any source including donated and used vehicle purchases.
Effective January 1, 2019, the guidelines will apply to any state agency falling under the policies and procedures of Policy 10: Rules, Regulations and Procedures Governing the Purchase, Operation and Disposal of Motor Vehicles and Associated Record-keeping. These may be rescinded or altered as determined by OFM and OPB.
For more information, please see 13.7 Acquisition of Surplus Vehicles of the Georgia Surplus Property Manual.
Vehicle Acquisition Matrix
Not Available for Transfer or Purchase | Only Available to Police / Public Safety | Only Available if Mileage is Below 175,000 | Only Available if Mileage is Below 275,000 Miles (gas) or Below 500,000 Miles (diesel) | Only Available if Mileage is Below 800,000 Miles | |
| Pre-2005 15-Passenger Vans | X | ||||
| Ford Crown Victoria | X | X | |||
| Sedans, Small Vans, and Pick-Up Trucks no greater than 10,000 Pounds GVW | X | ||||
| Cutaways and all vehicles from 10,000 to 26,000 Pounds GVWR | X | ||||
| Vehicles with greater than 26,000 Pounds GVWR | X |
Notes
- No vehicle more than 15 years old (counted as the difference between the model year and the current year) may be made available for purchase or transfer.
- No vehicle with a broken or rolled over odometer may be made available for purchase or transfer, unless:
- Mileage can be established by OFM records
- The vehicle is non-road worthy and will be used by a technical school or public safety training center for educational purposes
- The vehicle is a historical vehicle and will be used for display or public relations