DOAS retains only the funds needed to operate the program and will return the remaining proceeds to all state agencies utilizing the program in an equitable manner.

The expected reimbursement rate will normally range between 40-60%. The reimbursement rate is evaluated each fiscal year and adjusted, if necessary, to cover fluctuating operating expenses. Reimbursement payments to agencies will be made through monthly ACH payment. 

The parameters for calculating payments are:

• The first $100 of all transactions (by piece or lot) will be retained by DOAS as a basic service charge.
• All inter-agency transfers of state assets will be conducted at zero cost.
• If there are excess funds which more than cover operating costs at fiscal year-end, DOAS will conduct a “true-up” and reimburse all participating agencies during that fiscal year on a pro-rata basis based on total transactions.
• Proceeds of high value assets -- for example heavy equipment or aircraft -- after the first $100 will be processed as follows:

• Sale Amount	Percent to Entity	Surplus Cap
  $101 to $9,999	55%	N/A
  $10,000 to $49,999	75%	$7,500
  $50,000 or more	90%	$10,000

• Agencies are responsible for transportation and equipment preparation fees (e.g. decal and “wrap” removal, towing, etc.).
• There is no reimbursement for the disposal of “scrap” electronics. (See Chapter 14 for additional information.)

“Direct Negotiated Sales” to donees are technically a donation with a service charge. This stems from the fact that transfer of property title (ownership) does not occur until certain conditions are met as stated in Section 6.3. Property title transfers to public buyers as soon as payment is received, and the item is removed. 

The following chart describes the conditional restriction period: