1. Introduction

All state government entities exist to provide services to the citizens of Georgia and one of the principal assets necessary to accomplish this mission is a vehicle. With the use of this asset comes the implied responsibility to operate a productive fleet and to keep total costs associated with fleet operations to a minimum. As stewards of the state resources, it is our responsibility to the citizens of Georgia to operate the state’s fleet in a responsible, cost-effective manner. 

Centralized coordination of fleet management has proven to be the most effective tool to produce efficient fleet operations. The Office of Fleet Management (OFM) was formed to provide oversight and compliance with state policies regarding the state’s fleet and to maintain information regarding its operation. 

The OFM’s goal is to operate and maintain a fleet that provides the right vehicle for the job, is reliable, and cost effective. The objective is to establish guidelines based on fleet best practices and identify cost savings opportunities.

The Fleet Management Manual has been issued in accordance with OPB Policy 10 Rules, Regulations and Procedures Governing the Use and Assignment of Motor Vehicles, Purchase, Operation and disposal of Motor Vehicles and Associated Record-keeping. The procedures in this manual apply to all passenger carrying motor vehicles, hereinafter referred to as vehicles either owned, rented, borrowed, leased, donated or otherwise under the possession and control of offices, agencies, departments, boards, bureaus, commissions, institutions, authorities, colleges or universities, or other entities of the state. The procedures in this manual also apply to any vehicle used by the state to support training, public relations or other programs conducted by the state.

Requests for exemptions from any of the provisions of this manual will be considered when permissible by law and may be submitted for approval by Agency Fleet Managers to the Director of the DOAS Office of Fleet Management.

This manual is designed and organized to present information to help manage the state’s ’s fleet. OFM staff should be viewed as an extension of any agency fleet management team and will assist agencies in the development of their fleet management policies.