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| State Purchasing - Statewide Card Programs |
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The State of Georgia offers three card programs for use in conducting State business.
The VISA Purchasing Card, issued by Bank of America, is a cost-efficient method for employees to make official purchases at retail locations, over the phone or via the internet including purchases from statewide contracts or agency contracts.
The Fuel Card Program provided through Wright Express (WEX) offers state and local governments a universally accepted fuel purchasing card for making fuel purchases at more than 7,000 locations in Georgia and 170,000 locations throughout the United States.
The Travel Card, issued by American Express, provides employees who travel regularly on State business with an alternative to using personal credit cards or cash to pay job-related travel expenses. |
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Contact Information for All Statewide Card Programs |
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State Purchasing Division
Statewide Cards Program
Georgia Department of Administrative Services
200 Piedmont Avenue, SE
Suite 1308 West Tower
Atlanta GA 30334
Email: pcard@doas.ga.gov
John Thomason, State Cards Program Manager
Email: John.Thomason@doas.ga.gov
Phone: 404-656-5344 |
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Purchasing Card |
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The Purchasing Card (P-Card) Program simplifies day-to-day purchasing activities while enhancing cost-effectiveness. The P-Card streamlines payment and purchasing procedures, reduces the administrative burden traditionally associated with small dollar value purchases, and allows for quicker receipt of goods. State and local governments can benefit from using the P-Card by eliminating purchase order paperwork. The P-Card offers more accountability through consistent and timely reconciliation processes and electronic management controls. The P-Card is honored by all merchants who accept VISA, and there are no annual, transaction, or reporting fees. | |
| Type | Title | Document No. | Description | Modified |
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|  | Bank of America Dispute Form | | Bank of America official form required when a cardholder disputes a transaction on the monthly billing statement (does not have an official SPD form number because it is the Bank’s form)
| 3/30/2009 | |  | State of GA P-Card Policy | | Statewide Purchasing Card Program Policy. | 7/6/2012 | | | P-Card Executive Summary | | Changes and/or additions to the State Purchasing Card Policy. | 2/14/2011 | | | Purchasing Card Log | SPD_PC004A | Form to be used by cardholders to make a record of purchases on the card. No password is needed to unlock the form. In Word 2003, click the “padlock” icon. In Word 2007, click Protect Document/Restrict Formatting and Editing/Stop Protection.
| 2/25/2010 | | | P-card Cardholder Agreement | SPD-PC001 | Sample for Agencies and Institutions to develop the agreement the purchasing cardholder must sign in order to be issued a purchasing card. | 3/31/2011 | | | P-Card Profile | SPD-PC002 | Form used by Agencies and Institutions to request new or modified spending limits for purchasing cardholders.
| 3/31/2011 | | | PCard Log Sample | SPD-PC004B | Example of completed Purchasing Card Log. | 2/16/2009 | | | Lost Receipt-Invoice Affidavit | SPD-PC005 | Form to be used by cardholders when invoice or receipt is not available. | 3/11/2010 | | | Credit Card Processing Fees or Convenience Fees | | Policy clarification on the payment of credit card convenience fees or processing fees charged by vendors. | 12/2/2010 | | | Designation of Program Administrator Form | SPD-CC001 | Official form for State Entities to notify State Purchasing who serves as the Purchasing Card Program Administrator, Fuel Card Program Administrator and/or Travel Card Program Administrator.
| 12/2/2010 | | | Q&A From P-Card Policy Revision Webinar - Feb 2011 | | Record of questions received during the webinar overview of P-Card Policy revisions. Answers are supplied. | 3/1/2011 | | | Vehicle Transactions with PCard Flow Chart | | Process flow for making vehicle transactions with the State Purchasing Card. | 6/18/2012 | | | Special Approval Request | SPD-PC003 | Submitted to the State Card Program Manager by the Agency or Institution Card Program Administrator in order to obtain prior, written approval for any exception to State Purchasing Card Policy. | 2/11/2013 |
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Recorded Webinars - Statewide Card Programs |
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The following webinars are now available
online. To play a recorded version of the webinar, click the title. Should
you have any questions regarding a specific webinar, please contact the
person listed as the Presenter. |
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Fuel Card |
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The State of Georgia Fuel Card is a charge card designed to enable authorized State of Georgia
employees to make fuel purchases for vehicles and equipment used for official state business. The Card is offered by the
Department of Administrative Services at no cost to participants in the program. The Fuel Card Program utilizes a card
issued by Wright Express Financial Services Corporation (Bank) pursuant to a contract awarded by DOAS State Purchasing
Division in February 2006. The card is accepted at all retail fuel stations participating in the Wright Express network.
Specific information regarding the current vendor for the state fuel contract is provided on the Office of Fleet Management
website at http://ofm.doas.georgia.gov . As with the
P-Card program, local governments in Georgia, including cities, counties and school boards, are eligible to participate in
the program. |
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| Type | Title | Document No. | Description | Modified |
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| Fuel Card Agreement | SPD-FC003 | Fuel Card user agreement. | 12/2/2010 | | Red Card Transaction Log | SPD-FC002 | Transaction log for Red Fuel Cards | 3/7/2011 | | Fuel Card Standards Guidelines | | State of Georgia Fuel Card Standards and Guidelines in accordance with State Policy. Effective March 1, 2010. | 12/2/2010 | | Special Approval Request | SPD-FC001 | Submitted to the State Card Program Manager by the Agency or Institution Card Program Administrator in order to obtain prior, written approval for any exception to State Fuel Card Policies. | 12/2/2010 | | Designation of Program Administrator Form | SPD-CC001 | Official form for State Entities to notify State Purchasing who serves as the Purchasing Card Program Administrator, Fuel Card Program Administrator and/or Travel Card Program Administrator.
| 12/2/2010 |
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Travel Card |
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The Travel Card, issued by American Express, provides state employees who travel regularly on State business an alternative to using personal credit cards, personal funds, or cash advances from the agency or university. Employees can use the card for airline tickets, rental cars, and associated fuel costs, ground transportation (e.g. airport shuttles), lodging, and meals. The employee receives reimbursement for expenses through normal travel reimbursement procedures, and makes payment directly to American Express. The State of Georgia does not incur any liability associated with the use of the card. Cardholders do not have to pay the annual fee normally charged for an American Express Card.
The current re-launch effort affects only existing cardholders. Please contact American Express for information concerning their online card management process and/or to order cards for new employees.
The American Express™ contact is:
American Express™ – Dedicated Servicing Team
1-888-800-8564
Below is a sample list of support you'll receive through the State's dedicated team:
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Cardmember Cancellations/Reinstatements |
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Program Structure Changes (PA/Corporate Name, Address Changes, etc.) |
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Billing Option Changes, Cycle Changes, Liability Changes |
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Balance Inquiries, Statement Copies, Posting of Payments |
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Reporting Information |
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Fee Inquiries |
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American Express™ @Work assistance |
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General Program Questions |
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